How's this for bold thinking: Be responsible with your hotel owner's investment in AV technology systems and equipment.
The event space infrastructure is a big expense, and it's not optional for owners who choose to buy into a major brand franchise. This expenditure includes audio amplification and sound systems, lighting and dimming systems, digital signage and display devices, control systems, infrastructure and related technologies. These technologies are a critical component of the meeting experience, but the owner's investment also extends to the background music systems, digital signage and televisions in the lobby, lounge, spa and pool, and food & beverage outlets, and these are often forgotten until something goes wrong.
To compete effectively for meetings business today and in the future, hoteliers are requesting additional owner investment in capital funds for technology systems and infrastructure. But then it's up to those hoteliers to ensure that the investment is responsibly managed, and to understand the return that can be brought back to the bottom line. Investment in built-in technologies can enable hoteliers to provide higher quality basic services with internal staff. A truly responsible operator will go the extra step and make sure that preventative maintenance of AV equipment and AV service contracts, repairs, and upgrades are budgeted as part of the hotel's operating expenses.
Whose job is it anyway?Before determining how to protect the owners' AV investment, hoteliers first need to determine who, or which department will take on this challenge. An outside third-party AV company will not look after a hotel's built-in, brand-required equipment or any supplemental portable equipment purchased by the hotel; their responsibility lies only with the equipment they bring to the property. Engineering doesn't manage AV; if it's a small property, manpower is probably an issue, even if staff knows how to run the equipment. And with today's property technologies operating in the cloud, on-site IT staff who had once dabbled with AV now manage systems remotely - oftentimes regionally. Therefore, AV is not part of the IT realm. This means that the owner's AV investment is being left in the hands of unsupported event setup or catering staff whose primary job responsibility is something other than managing AV.
Maximizing an owner's ROI on their technology investment requires oversight of multiple events simultaneously and the juggling of large amounts of information dealing with meetings management, and multiple systems that track and communicate meeting needs. It requires the ability to plan meeting technology needs, manage AV equipment and resources, coordinate with vendors to order additional equipment as needed, and ensure that portable and built in equipment is serviced and repaired and that expenses are controlled. So how can hoteliers optimize their owner's AV technology investment?
Here are 10 steps to maximizing ROI and protecting a hotel owner's AV investment:
Electro-Media Design, Ltd.
973-C Russell Avenue
Gaithersburg, MD 20879
Eric Bracht is managing director of AVaStar, an event-technology SaaS designed to provide a comprehensive suite of services for self-managing a hotel owner’s AV technology investment. It’s an interconnective software that provides systems and templates covering the entire spectrum of activities associated with operating and managing presentation technology systems and services.
Phone: (440) 930-5770